Getting Started with FlightFiles

Sunday, January 14, 2018 Getting Started

As we work with more aircraft owners, we have found two different scenarios that seem to fit with getting individuals started with our system depending on the goals of tracking information. For those looking to start a new tracking process, but don't care about any history before the current date they can merely enter everything as it is today. For those looking to keep a bit of history and those that have historical records, can enter information from a prior time, and then "bring it forward" so FlightFiles has all needed information.

Information Needed

Before getting started it will be important to collect all of the needed information., regardless of the data entry process selected. The following is a listing of the summary information that you should acquire before adding the aircraft.

  • Aircraft year, make, model, & serial number
  • Engine make, model, serial number, TBO, hours at last overhaul, & current hours
  • Propeller make, model, serial number, TBO, hours at last overhaul, & current hours
  • Current TTAF
  • Current Tach, Hobbs, or other meter readings
  • Maintenance items, and their last compliance date/time/due-date

FlightFiles needs this information to be able to create an accurate status report. If you don't have all of this information, please wait until you have it handy to ensure the best setup.

Option 1: Starting Today

For those just acquiring a new aircraft, or those looking to start tracking everything from the current date, this is the easiest route to start. You simply need all of the prior listed aircraft information at the current point in time. After selecting "Add Aircraft," you can supply the current information and finish the process.

You can then add any needed maintenance items to the system afterward using the following process based on the type of item.

  • Hourly items: create them using the TTAF at last compliance (Example Oil Change)
  • Set date items: create them noting the date next due. (Example ELT Battery)
  • Days items: create them using the date of last publication (Example GPS Data Updates)
  • Months items: create them using the date of last compliance (Example Annual Inspection)

Going forward, after each flight you can simply add a new flight with the current meter readings and the system will update, the Status report is the best place to review.

Option 2: Starting at Point In The Past

For those looking to track information in FlightFiles, from a further period back, a small bit of calculation will be necessary. The assumption is that you have been recording flight information, with final meter readings for each flight for a while. In this situation, you can pick a time, and when creating the aircraft, you can enter the information as to that time.

As a point of example, if in July you have an aircraft with 750 hours on it, but on January 1st the aircraft had 500 hours, you could set up the aircraft in FlightFiles with the TTAF & Meter Readings as they were in January. You would do so following the same process as those looking to start today. However, you would use the older numbers.

After the aircraft is entered, you can add all of the flights between the point-in-time it was created and the current date. This will allow FlightFiles to report on the activity for this time. For those tracking Business vs. Personal use, it could be beneficial to enter information back to the start of the current year.

We Are Here To Help

We know that this initial setup process can be a bit daunting, we are working to simplify the process as much as possible, however, if you have any questions, concerns, or troubles, please do reach out at any time. We can be reached anytime at

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